Best PG management apps for PG and hostel owners in India

How we compared PG management apps

A PG is not a flat. Rent comes from many beds, part in cash and part by UPI, and occupants change often. So we asked these questions of every app:

• Rent per bed: can each bed in a double or triple sharing room have its own occupant, rent and dues?
• Do occupants need an app? Young occupants may install one; many will not bother.
• How do occupants pay, and where does the money go? Straight to your UPI ID, or through a payment gateway that may charge fees?
• Receipts: for every payment, including cash?
• Reminders: sent automatically, and on WhatsApp?
• Extras PGs ask for: KYC, food menus, attendance, deposits, electricity.
• Price: published, and per bed or per property?

PG management apps at a glance

Domvio: PG rent on WhatsApp, straight to your UPI ID

Best for: PG and hostel owners with a few to a few dozen beds who want every occupant reminded on WhatsApp, rent straight to their UPI ID and a receipt for every payment, without asking occupants to install anything.

What it does: Set up rooms as single, double or triple sharing, and each bed gets its own occupant, rent, reminders and receipts. Three days before the due date, each occupant gets a WhatsApp reminder with the exact amount and a UPI link. They pay to your UPI ID and share the confirmation, you approve with one tap, and both of you get a PDF receipt on WhatsApp. Cash is logged with one tap or a message like "paid Priya". Occupants can raise maintenance requests with photos, and KYC documents are kept in one place.

• Good: Occupants never install an app or create an account.
• Good: No commission and no payment gateway. Domvio never holds your money.
• Good: Cash and UPI both get a PDF receipt.
• Good: Check the whole PG from WhatsApp: "status", "overdue", "remind all".

• Watch out for: It is new and in early access, with fewer PG features than older tools.
• Watch out for: No electricity bill splitting, notice-period tracking, deposit settlement, food menus or attendance.
• Watch out for: UPI and cash only. No card or net-banking payments.
• Watch out for: You approve each UPI payment. There is no automatic bank reconciliation.
• Watch out for: Paid plans (Local Pro and others) are coming soon, with no prices announced yet.

Pricing (as listed on 9 October 2026): Free during early access. No credit card needed.

RentOk: the most complete toolkit for large PGs

Best for: PG, hostel and co-living businesses with many beds and staff, who want rent, occupancy, KYC and food menus in one system.

What it does: RentOk's home page lists automatic reminders on WhatsApp, SMS and app notifications, bulk WhatsApp reminders with a payment link, a live view of filled, vacant and under-notice beds with one-click allot or block, digital KYC, a food menu generator and a white-label app. RentOk's own guide says tenants pay through the link by 20+ modes, including UPI apps, cards and net banking, and that rent is deposited into the owner's bank account.

• Good: Bed occupancy, notice status and KYC in one place.
• Good: Occupants can pay by card or net banking.
• Good: Food menu tools, which most rent apps lack.

• Watch out for: No published price. You book a demo for a quote.
• Watch out for: Its tenant page mentions processing charges on card and net-banking payments, without stating the amount.
• Watch out for: Receipts are downloaded from RentOk's tenant app.

Pricing (as listed on 9 October 2026): Not published. RentOk's pricing explainer says it depends on things like the number of properties or beds and team size.

Zapstel: simple per-bed pricing

Best for: PG and hostel owners who want a per-bed price they can see up front.

What it does: The Zapstel website describes room and bed allocation, occupancy tracking, rent billing through integrated payment gateways, automated payment reminders and receipts, ID-verified onboarding and maintenance tickets. Android and iOS apps are linked from the site.

• Good: All features on every plan, at a published per-bed rate.
• Good: The yearly plan halves the monthly rate.
• Good: A free demo before you pay.

• Watch out for: The reminder channel and whether occupants need an app are not stated.
• Watch out for: Payment gateway charges, if any, are not stated.
• Watch out for: No free plan or trial is mentioned.

Pricing (as listed on 9 October 2026): ₹20 per bed on the monthly plan, ₹15 per bed on the half-yearly plan and ₹10 per bed on the yearly plan.

TrackMyPG: invoices, deposits and a tenant portal

Best for: PG owners who want monthly invoices, deposit and expense tracking, and a login for occupants.

What it does: According to the TrackMyPG website, it is a web and Android app with tenant profiles, room and bed assignment, move-outs and Excel import and export. It creates monthly invoices automatically, takes online rent through Razorpay and lets you record UPI, bank and cash payments. Reminders go by email, and by WhatsApp and email from the Android app. Occupants get a portal for invoices, payments and maintenance tickets. It also tracks security deposits, expenses and short-stay guests.

• Good: Published prices and a 7-day trial for ₹1.
• Good: Security deposit and expense tracking.
• Good: Short-stay guest bookings alongside monthly occupants.

• Watch out for: Reminder credits are capped by plan (50, 70 or 100).
• Watch out for: Gateway charges on online rent are not stated.
• Watch out for: Occupants use a portal login, not WhatsApp alone.

Pricing (as listed on 9 October 2026): Basic ₹299 a month for 1 PG, Pro ₹599 a month for up to 3 PGs, Enterprise ₹999 a month for unlimited PGs. See our TrackMyPG alternatives for apps that cost less or nothing.

Crib: for co-living and student housing

Best for: Co-living, student housing and hostel operators who need attendance, outpasses and verification.

What it does: Crib's App Store listing lists rent reminders and receipts on WhatsApp and SMS, RentQR for UPI payments from any app with settlement to a designated account and automatic mark-as-paid, e-KYC, digital rent agreements, online police verification in selected states, attendance with outpass alerts to parents, complaints with staff tasks, and a separate Crib Tenant app.

• Good: UPI payments are marked as paid automatically.
• Good: Attendance and parent alerts for student housing.
• Good: Agreements and, in some states, police verification built in.

• Watch out for: Pricing is not on the listing.
• Watch out for: Whether RentQR payments carry transaction charges is not stated.
• Watch out for: More than a small family-run PG is likely to need.

Pricing (as listed on 9 October 2026): Free to download. No rate card on the listing; contact Crib for a quote.

EasyAavaas: free, with WhatsApp reminders and a team

Best for: PG, hostel and co-living owners who want a free app for themselves and their staff.

What it does: The EasyAavaas website describes an Android and iOS app in English and Hindi with rooms and beds, tenant KYC documents, complaints, visitor entries, staff permissions and Excel and PDF reports. It sends scheduled rent reminders on WhatsApp, and a free WhatsApp assistant lets the owner check dues, send reminders and record payments by chat in Hindi, English or Hinglish. Tenants pay the owner directly by UPI, cash or bank transfer. The owner records the payment or reviews the proof the tenant sends, and EasyAavaas never holds the money.

• Good: Free for owners, staff and tenants, with no per-bed or per-property fee.
• Good: Rent goes straight to you; the app only keeps the records.
• Good: Staff accounts with permissions per property.

• Watch out for: Payments are recorded by you or checked from the tenant's proof; automatic matching is not described.
• Watch out for: The WhatsApp assistant has to be switched on by their team, and usage limits apply.
• Watch out for: Built around rooms and beds, so it is more than a landlord with a few flats needs.

Pricing (as listed on 20 October 2026): ₹0, described as free forever, with no setup fee.

ManagR: free software, paid for by tenant leads

Best for: PG and hostel owners who also want enquiries from listing portals, KYC and e-signed agreements in one place.

What it does: ManagR's free plan page lists a leads inbox for enquiries from several portals, a WhatsApp AI assistant, AI calls for rent reminders, UPI payment links with automatic receipts and reconciliation, electricity bill splitting, Aadhaar KYC, e-stamped and e-signed agreements, bed tracking, caretaker access and analytics. It is built by BedR India, a Mumbai rental marketplace.

• Good: No subscription, setup fee or commission.
• Good: Electricity splitting and e-signed agreements are built in.
• Good: It explains how it stays free: by selling optional verified tenant leads.

• Watch out for: Whether rent lands in your own UPI ID or passes through a gateway first is not spelled out.
• Watch out for: Its own comparison lists the mobile app as coming soon, so check before you rely on it at the property.
• Watch out for: The business model depends on selling leads, so expect offers to buy them.

Pricing (as listed on 20 October 2026): ₹0, free forever. The only paid item is optional verified tenant leads from BedR.

PGTracker: a free daily to-do list for one PG

Best for: An owner with one PG of up to 30 beds who wants to know each morning what needs doing.

What it does: The PGTracker website describes PG software that ranks the day's jobs: overdue rent, vacant beds, open enquiries, maintenance and check-outs. Its FAQ mentions a WhatsApp reminder integration, importing existing data and support for hostels.

• Good: Free for one property of up to 30 beds, with no credit card.
• Good: Puts overdue rent and empty beds at the top of the day.
• Good: Also follows up on enquiries for vacant beds.

• Watch out for: The free plan stops at one PG and 30 beds.
• Watch out for: Paid plan prices did not load on its pricing page when we checked.
• Watch out for: How tenants pay and where the money goes is not stated on its home page.

Pricing (as listed on 20 October 2026): Free for 1 property of up to 30 beds. Larger plans are on its pricing page.

RunMyPG: bed map, bills and deposits, free in beta

Best for: PG owners who want a clear bed map and deposit records on the web and Android.

What it does: The RunMyPG website describes a web console and Android app with a bed occupancy map, monthly bills generated automatically, paid and pending rent, tenant onboarding, security deposits with deductions and refunds, and several PGs under one login. You still collect the rent; RunMyPG keeps the record.

• Good: Unlimited beds, rooms and properties while in beta.
• Good: Deposit deductions and refunds are tracked.
• Good: Works in any Indian city.

• Watch out for: It is in beta, and paid plans are planned.
• Watch out for: Automatic rent reminders are not mentioned on its home page.
• Watch out for: No iPhone app is mentioned.

Pricing (as listed on 20 October 2026): ₹0 while in beta, with no credit card. Early users are promised priority access and special rates on paid plans.

A notebook or Excel, with UPI: where most PGs start

Best for: A new PG with a handful of beds, or an owner who is on site every day.

What it does: Occupants pay by UPI to your number or in cash. You keep a register or an Excel sheet with a row per bed and tick off payments each month.

• Good: Free. Person-to-person UPI payments carry no charge, as the Finance Ministry said in August 2026.
• Good: Nothing to learn or install.

• Watch out for: You chase every bed yourself.
• Watch out for: Cash without a receipt is easy to dispute when someone moves out.
• Watch out for: Hard to see quickly which beds are overdue.

Pricing (as listed on 9 October 2026): Free. Our rent tracker template gives you a ready sheet, and the rent receipt format page has a receipt you can copy.

Is there a free PG management app?

Yes, several. Domvio is free during early access, with no setup fee and no commission on rent. EasyAavaas and ManagR say they are free forever, PGTracker is free for one PG of up to 30 beds, and RunMyPG is free while in beta. TrackMyPG offers a 7-day trial for ₹1, Zapstel offers a free demo, and RentOk and Crib do not publish prices.

How the free ones differ: EasyAavaas and ManagR are full PG systems with staff, KYC, complaints and visitors, and ManagR also sells tenant leads. PGTracker is a daily to-do list, and RunMyPG is a bed map with bills and deposits. Domvio stays narrow on purpose: reminders, UPI to your own ID, cash logging and a PDF receipt for every payment, all on WhatsApp, so occupants never install anything. See what it covers on our PG management software page.

Not free, but close: My PG Manager charges a flat ₹159 a month for every module, including electricity splitting, food menus and staff attendance. We compare it with free options in My PG Manager alternatives.

Running a private hostel rather than a PG? The same apps apply. Read our guide to hostel management software.

What PG apps will not sort out for you

Most PG arguments are about money that is not rent. Check which of these a tool covers before you pay, and plan to handle the rest yourself:

• Electricity bills shared between occupants. Our PG electricity bill calculator splits a bill fairly.
• Notice periods and move-outs. See our guide to the PG notice period.
• The PG agreement each occupant signs. See our PG rental agreement guide.
• Rent collection itself, if you also own flats: see our best rent collection apps in India roundup.

We also looked at FretBox, but it is built for college and university hostels, with attendance, leave requests and mess feedback, so we left it out of this list.

Frequently asked questions