Rent receipt format for HRA, with a free PDF generator

Free rent receipt generator

Fill in the form once and get one receipt for every month in the period, up to 24 months. The amount is written in figures and in words, the PAN reminder appears when annual rent crosses ₹1,00,000, and a revenue stamp box appears only on cash receipts above ₹5,000.

Press Print / Save as PDF. In the print window, choose Save as PDF as the printer to get a PDF file, or pick your printer for paper copies. Each receipt prints on its own A4 page. The landlord then signs each one, or signs and scans the PDF.

What must a rent receipt contain?

There is no single official government format for a rent receipt. Employers and tax officers look for the same basic details, so a receipt with all of these is safe to use:

• Tenant's name, as it appears on their salary records.
• Landlord's name and, when annual rent is above ₹1,00,000, the landlord's PAN.
• Address of the rented property, the same address the tenant gives their employer.
• Rent amount in figures and in words, for example ₹18,000 (Rupees Eighteen Thousand Only).
• Rent period, for example 1 April 2026 to 30 April 2026.
• Date of payment and payment mode: UPI, bank transfer, cash or cheque (with the cheque number).
• Receipt number, so each receipt can be matched to a payment.
• Landlord's signature, and a ₹1 revenue stamp signed across when rent above ₹5,000 is paid in cash.

Rent receipt rules for income tax and HRA (FY 2026-27)

Salaried tenants submit rent receipts to their employer to claim the House Rent Allowance (HRA) exemption. HRA can be claimed only if the tenant chooses the old tax regime, as ClearTax explains. To see how much of the HRA is tax-free, use our HRA exemption calculator. These are the receipt rules that matter:

Sources differ on whether the ₹5,000 revenue stamp limit applies to each receipt or to the monthly rent. If one cash receipt covers several months and the total is above ₹5,000, add the stamp to be safe. Paying by UPI or bank transfer avoids the question and leaves a record in your bank statement.

Rent receipt format in English (copy and fill in)

Copy this into WhatsApp, Word, Google Docs or a notebook. Fill in one receipt for each month and have the landlord sign it.

RENT RECEIPT

Receipt no.: __________          Date: __________

Received with thanks from __________ (tenant) the sum of
₹__________ (Rupees __________ only) by __________
(UPI / bank transfer / cash / cheque no. ______)
towards rent for the period __________ to __________
for the property at __________.

Landlord name: __________
Landlord PAN: __________ (needed if annual rent is above ₹1,00,000)

Landlord signature: __________

[ ₹1 revenue stamp here: only if paid in cash and the amount is above ₹5,000 ]

Rent receipt format in Hindi

The same receipt in Hindi, for landlords and tenants who prefer it. It carries the same details as the English one. If your employer's payroll team asks for English, use the English format instead.

किराया रसीद

रसीद संख्या: __________          दिनांक: __________

श्री / श्रीमती __________ (किरायेदार) से ₹__________
(शब्दों में: __________ रुपये मात्र) धन्यवाद सहित प्राप्त हुए।
यह राशि __________ से __________ तक की अवधि के किराए के रूप में,
संपत्ति __________ के लिए,
__________ (UPI / बैंक ट्रांसफर / नकद / चेक नं. ______) द्वारा दी गई है।

मकान मालिक का नाम: __________
मकान मालिक का पैन (PAN): __________ (सालाना किराया ₹1,00,000 से अधिक होने पर ज़रूरी)

मकान मालिक के हस्ताक्षर: __________

[ ₹1 का रेवेन्यू स्टांप: केवल नकद भुगतान ₹5,000 से अधिक होने पर ]

Rent receipt format in other Indian languages

The generator at the top of this page can also print receipts in Hindi and eight more Indian languages: pick one under Receipt language. Each label is printed with the English word after it, and the amount in words stays in English, so payroll teams anywhere can check it. These pages have the format to copy in each language:

• Tamil (தமிழ்): spoken mostly in Tamil Nadu and Puducherry
• Telugu (తెలుగు): spoken mostly in Telangana and Andhra Pradesh
• Kannada (ಕನ್ನಡ): spoken mostly in Karnataka
• Malayalam (മലയാളം): spoken mostly in Kerala
• Marathi (मराठी): spoken mostly in Maharashtra and Goa
• Gujarati (ગુજરાતી): spoken mostly in Gujarat
• Bengali (বাংলা): spoken mostly in West Bengal and Tripura
• Punjabi (ਪੰਜਾਬੀ): spoken mostly in Punjab and Chandigarh

Rent receipt PDF: how to make a year of receipts at once

Most employers ask for rent receipts as PDF files, uploaded to a payroll portal or attached to an email. The generator at the top of this page makes them for several months in one go, so you do not have to fill in twelve forms.

1. 1

   Fill in the form once

   Enter the tenant, landlord, address, monthly rent and payment mode. The rent period starts as April to March of the current financial year; change the months if you moved in mid-year.

2. 2

   Check the preview

   You get one receipt per month, up to 24 at a time, each with its own receipt number, period and date. The summary line shows the number of receipts and the total rent.

3. 3

   Press Print / Save as PDF

   Choose Save as PDF as the printer. All the receipts go into one PDF file, each on its own A4 page. On an Android phone, the print window has the same Save as PDF option.

4. 4

   Sign every page

   Print the PDF and have the landlord sign each page, then scan it back to PDF. Some employers also accept a PDF the landlord has signed digitally. Ask your payroll team which they want.

• One PDF or twelve? Most payroll portals take one PDF with all the months. If yours wants a file per month, print a single month at a time by setting the same From and To month.
• File name. Something like "Rent receipts Apr 2026 to Mar 2027 - Ravi Kumar.pdf" makes it easy for payroll to find.
• Word or Google Docs. If you would rather edit the text yourself, copy the English or Hindi format above into a new document, make one page per month, and use File > Download > PDF.
• Rent receipt book. Stationery shops sell printed receipt books. They work, but you have to fill in every field by hand and keep the counterfoils safe.

Rent slip format

A rent slip is the same thing as a rent receipt: a signed note from the landlord saying how much rent was received, from whom, for which month. Payroll teams and some PGs call it a slip. If you need it for HRA, it needs every detail listed above, whatever it is called.

A short slip suits a PG, hostel or room where rent is paid in cash every month and the occupant just needs proof of payment. Keep a carbon copy or a photo of each one.

RENT SLIP                    No.: ______

Received ₹__________ from __________
for rent of __________ (flat / room / bed)
for the month of __________ 20____.

Paid by: UPI / cash / bank transfer      Date: __________
Balance still due: ₹__________

Received by (landlord / PG owner): __________   Signature: __________

For an HRA claim, use the full rent receipt format or the generator above instead. Those add the landlord's PAN when needed and the rent in words, which a short slip leaves out.

Why landlords should give a receipt for every payment

A receipt protects the landlord as much as the tenant. If a tenant later says they paid in cash, or stops paying, your signed receipts and payment records show exactly which months were paid. That record is what you need if a dispute ever reaches a lawyer, as our guide on a tenant not paying rent explains.

Give the receipt the day the money arrives, not at the end of the year. Keep a copy, and note each payment in a rent tracker spreadsheet so you can see who still owes you. If you have to remind tenants first, use one of these rent reminder messages.

Frequently asked questions