Guides and free tools for landlords in India
These are practical guides, templates and calculators for people who rent out a flat, a house or a PG in India, written by the team building Domvio in Bengaluru. Everything here is free to use, with or without a Domvio account.
Rent collection
- DomvioApp for flat ownersRenting out your flat? Domvio reminds the tenant on WhatsApp, takes rent to your UPI ID, sends PDF receipts and keeps the lease and KYC in one place. Free.
- DomvioProperty management app, BangaloreBengaluru-built app for landlords and PG owners in Koramangala, HSR Layout, Whitefield and beyond: run rent, tenants and receipts on WhatsApp. Free.
- DomvioProperty management softwareProperty management software for landlords and PG owners in India: any number of flats, rooms and beds, run on WhatsApp, with UPI rent and receipts. Free.
- DomvioRent app for small landlordsOwn one to five flats and handle the rent yourself? Domvio reminds tenants on WhatsApp, logs UPI and cash and sends receipts. Free, no tenant app needed.
- DomvioRent collection appRent collection app for Indian landlords that runs on WhatsApp: reminders, UPI rent to your own account, cash logging and PDF receipts. Any number of homes.
- comparisonBest rent collection apps, comparedCompare rent collection apps for Indian landlords side by side: RentOk, Crib, RentOwl, Kiraya Setu, NoBroker and Domvio, with fees, rent flow and receipts.
- comparisonExcel vs rent appExcel or a rent app? An honest side-by-side for Indian landlords and PG owners: cost, reminders, cash, receipts and errors, and when a spreadsheet is enough.
- comparisonRentOk alternativesLooking for an app like RentOk? Compare Domvio, Crib, TrackMyPG, Zapstel and plain UPI on price, fees, tenant apps and receipts, with who each one suits.
- toolHRA exemption calculatorWork out how much of your HRA is tax-free in FY 2026-27: the least of three limits, with 50% of salary now in eight cities. Old tax regime only.
- toolLate fee on rentCan a landlord charge a late fee on rent in India? What section 74 of the Contract Act allows, three sample clauses, and a calculator for your clause's fee.
- toolProrated rent calculatorWork out rent for a part month when a tenant or PG resident moves in or out mid-month, by actual days or a 30-day basis, with worked examples and a message.
- toolRent invoice formatMake a rent invoice with GST: landlord and tenant GSTIN, SAC 997212, taxable value, CGST and SGST or IGST, reverse charge. Or one without GST. Prints to A4.
- toolRent receipt format and generatorFree rent receipt generator and format for HRA: landlord PAN rules, revenue stamp, English and Hindi templates. Print one receipt per month or save as PDF.
By language:BengaliGujaratiKannadaMalayalamMarathiPunjabiTamilTelugu
- toolRent tracker template (Excel, Sheets)Free rent tracker and rent ledger template for Excel and Google Sheets. Tracks rent due, payments, balance and Paid, Pending or Overdue status for each tenant.
- toolRental income tax calculatorWork out tax on rent for FY 2026-27: municipal tax, the 30% standard deduction and home loan interest, then tax under the old and new regimes, plus ITR steps.
- toolRental yield calculatorWork out the gross and net rental yield on a flat or house in India from its price, rent, maintenance, property tax, insurance and empty months.
- guideCollect rent onlineCompare cash, bank transfer, UPI, QR codes, cheques and rent apps for collecting rent in India, then set up UPI rent collection with reminders and receipts.
- guideHRA without rent receiptWhen HRA can be claimed without rent receipts, what proof works instead, what happens if you have none, and the 80GG deduction when there is no HRA.
- guideRent receipt for rent paid to parentsClaim HRA on rent paid to your parents: who must own the home, how to pay, what your parents declare, Form 124, and a rent receipt format to copy.
- guideRent reminder messagesCopy-paste rent reminder messages for WhatsApp and SMS: before the due date, late, final and thank-you. In English, Hindi and 8 more Indian languages.
By language:BengaliGujaratiKannadaMalayalamMarathiPunjabiTamilTelugu
- guideTDS on rent above ₹50,000Paying a resident landlord over ₹50,000 a month? Deduct 2% TDS yearly under section 393(1) of the Income-tax Act, 2025, which replaced 194-IB. Form 141 steps.
- guideTenant not paying rentWhat a landlord in India can legally do when a tenant stops paying rent: written reminders, legal notice, rent court or civil court, and what never to do.
PG and hostel owners
- DomvioHostel management softwareRent software for private hostels and PGs in India: rooms and beds, rent run on WhatsApp, UPI or cash payments and receipts. Not a college ERP. Free to start.
- DomvioPG management app, ChennaiChennai PG and hostel owners: collect rent on WhatsApp with UPI to your account and a receipt per bed. 2026 PG rents, women's hostel licences, Rent Authority.
- DomvioPG management app, HyderabadRun PG rent in Gachibowli, Madhapur or Kondapur on WhatsApp: reminders, UPI to your account, cash logs and receipts. Plus Hyderabad's 2026 hostel rules.
- DomvioPG management app, MumbaiMumbai PG owners: WhatsApp rent reminders, UPI to your own account and receipts for every bed. Area PG rents, Mumbai Police tenant details, leave and licence.
- DomvioPG management app, PuneCollect PG rent in Pune on WhatsApp with UPI to your own account and a receipt for every bed. Area PG rents, and the 2026 police drive on tenant details.
- DomvioPG management softwareFree PG management app for India: set up rooms and beds, remind every occupant on WhatsApp, take rent by UPI or cash and send a receipt for each payment.
- comparisonBest PG management appsCompare 9 PG management apps for Indian PG and hostel owners: free options, per-bed prices, bed-level rent and how occupants pay. Checked October 2026.
- comparisonMy PG Manager alternativesApps like My PG Manager compared: Domvio, TrackMyPG, EasyAavaas and ManagR on price, gateway fees, tenant apps and WhatsApp reminders, and who each one suits.
- comparisonTrackMyPG alternativesApps like TrackMyPG compared: Domvio, My PG Manager, EasyAavaas, RunMyPG and Zapstel on price, how occupants pay and reminders, plus when TrackMyPG fits best.
- toolPG electricity bill calculatorFree calculator to split a PG electricity bill from sub-meter readings, equally or by days present, with a ready WhatsApp message for each room.
- toolPG food menu makerMake a weekly PG mess menu for breakfast, lunch and dinner from a North or South Indian veg starter menu. Edit, print on one A4 page or share on WhatsApp.
- toolPG profit calculatorWork out your PG's monthly profit, margin and break-even occupancy from beds, rent per bed, fixed costs, food and electricity. Free, with a worked example.
- toolPG rules and regulationsPrintable PG house rules template: rent, gate timings, visitors, food, rooms and safety, with a resident's sign-off, plus the government rules for PGs.
- guideFire NOC for PGDoes your PG need a fire NOC? Bengaluru asks for fire safety clearance before a PG trade licence; Telangana sets NOC limits by height. Steps and official links.
- guideFSSAI licence for PG messDoes a PG that serves meals need FSSAI? Registration covers food turnover up to ₹1.5 crore from 1 April 2026. Which one you need and how to apply on FoSCoS.
- guideGST on PG rentIs GST charged on PG and hostel rent? Stays up to ₹20,000 per person per month for 90 days or more are exempt since 15 July 2024. What PG owners need to check.
- guideHow to start a PG businessStart a PG business step by step: picking the area, setup and monthly costs, the licences to check in your city, pricing beds and the occupancy you need.
- guidePG licence checklistThe licences and registrations a PG in India may need: trade licence, fire clearance, FSSAI for a mess, GST and resident paperwork, from official sources.
- guidePG notice period and move-outHow PG owners can set a fair notice period, handle move-outs and refund deposits on time, with a move-out checklist and copy-paste WhatsApp messages.
- guidePG rental agreement formatWhat a PG or paying guest agreement should cover: leave and licence vs lease, rent per bed, deposit, notice, food and house rules, plus a sample outline.
- guidePG trade licenceHow to get a trade licence for a PG from the Greater Bengaluru Authority or GHMC: the 10 BBMP conditions for PGs, documents, renewal dates and official portals.
NRI owners
- DomvioNRI property managementDomvio's NRI mode is coming soon: run rent in India from abroad on WhatsApp, with rent to your own UPI ID and receipts. Get told when it launches.
- toolTDS on rent paid to NRITenant of an NRI landlord? Deduct 31.2% TDS on all rent under section 393(2) of the Income-tax Act, 2025. Free calculator, new forms and steps for FY 2026-27.
- guideManage property in India from abroadAn NRI guide to renting out a flat in India from abroad: power of attorney, rent agreement, police verification, rent into an NRO account, TDS and caretakers.
Tenancy paperwork
- toolEviction notice formatFree eviction notice format for India: a sample legal notice to a tenant for unpaid rent or ending the tenancy, with the law behind it. Print or save as PDF.
- toolMove-in checklistFree printable move-in and move-out inventory checklist for Indian rentals: room by room, meter readings, keys and photos, with signatures. Prints to A4.
- toolRent agreement generatorFill in a free 11-month residential rent agreement with names, rent, deposit and notice period, preview it, and print it or save it as a PDF for your lawyer.
- toolRent increase calculatorHow much can rent increase per year in India? Usually 5% to 10% at renewal, set by the agreement. Work out the new rent and a notice with the free calculator.
- toolRent notice letter generatorFree letter generator: a tenant's notice to vacate, a landlord's rent increase notice, or a deposit refund statement with deductions. Print or save as PDF.
- toolStamp duty on rent agreementsStamp duty and registration fees on an 11-month rent agreement in Karnataka, Maharashtra, Telangana, Tamil Nadu and West Bengal, from official sources.
- toolTenant KYC formFree printable tenant KYC and information form for Indian landlords and PG owners, with a checklist of documents required from a tenant. Prints to A4.
- toolTenant screening checklistWhat to ask a prospective tenant in India: move-in, household, work and income, rental history and references, with a free printable tenant screening form.
- toolTo-Let board makerMake a To-Let board in a minute: an A4 poster with TO LET, a line in Hindi, Kannada, Tamil or another language, BHK, rent, area and your phone. Free.
- guide12-year tenant ruleCan a tenant claim your house after 12 years in India? No: tenancy is permissive possession, not adverse possession. What the law and the Supreme Court say.
- guideHow to rent out your flatHow to rent out your flat in India: set the rent, find and screen a tenant, collect KYC, sign the agreement, police verification, move-in and collecting rent.
- guideLandlord not doing repairsYour landlord won't fix a leak, wiring or a broken geyser? Who is responsible, how to ask in writing, and when the law lets you repair and deduct from rent.
- guideLandlord rights in IndiaLandlord rights in India, with the law behind each: rent, possession when the lease ends, eviction through court, deposit deductions, and what you must not do.
- guideModel Tenancy ActThe Model Tenancy Act, 2021 explained for landlords: rent authority, two-month deposit cap, eviction grounds, rent courts, and which states have adopted it.
- guideNotice period for vacating a flatHow much notice a tenant must give to vacate a rented flat in India: the rent agreement, the 15-day legal default, lock-in periods and how to send the notice.
- guideRent agreement formatRent agreement format for India with a sample outline, key clauses, why 11 months, stamp paper value and e-stamp in Karnataka, and what it costs in Bangalore.
In other languages:Hindi (किरायानामा)
- guideRent agreement registrationWhen a rent agreement must be registered in India, registered versus notarised, and registration charges in Karnataka, Maharashtra, Telangana, Tamil Nadu, WB.
- guideRent control actWhat a rent control act does, which tenancies the Delhi, Maharashtra and Karnataka acts still cover, and why most new rentals fall outside them.
- guideRent increase rules in BangaloreHow much can rent go up each year in Bangalore? What the agreement, the Karnataka Rent Act and the Model Tenancy Act say, with notice and clause templates.
- guideGetting your deposit backA tenant's guide to getting the rent deposit back in India: notice, handover, a refund request letter, fair deductions, and what to do if the owner won't pay.
- guideSecurity deposit rules in BangaloreSecurity deposit rules in Bangalore and India: the usual months of rent, the Model Tenancy Act cap, refund timelines, fair deductions and avoiding disputes.
- guideTenant police verificationHow to do police verification of a tenant in Bangalore and online in Delhi: whether it is mandatory, the form, documents needed, PG occupants and refusals.
By state:DelhiGujarat (Ahmedabad)HaryanaKarnatakaMaharashtraTamil NaduTelanganaUttar PradeshWest Bengal
- guideWear and tear vs damageWhat counts as normal wear and tear in a rented home in India, what counts as damage, and what a landlord can fairly deduct from the deposit, room by room.
Stop chasing rent every month
Domvio reminds your tenants on WhatsApp, takes rent straight to your UPI ID and sends PDF receipts automatically. Free during early access.